AI Automation for growing businesses

Save dozens of
hours a week with
AI systems
built for you.

We design and deploy custom automations that take over repetitive work — so you and your team can focus on what actually drives growth.

Typical savings for a 10-person business
Email triage & lead processing
8 h / week
Manual reporting & data aggregation
5 h / week
CRM updates & data synchronisation
4 h / week
Scheduling, routing & notifications
3 h / week
Total time saved
~20 h / week

* Estimated based on analysis of similar businesses. Actual savings depend on your processes.

We automate processes for:
E-commerce SaaS Companies Consulting Firms Marketing Agencies B2B Services Legal Practices Real Estate Professional Services E-commerce SaaS Companies Consulting Firms Marketing Agencies B2B Services Legal Practices Real Estate Professional Services

Manual work costs more than you think.

The average business loses 30–40% of working time to tasks that repeat daily or weekly — and can be fully automated. Those are hours you're paying for that create zero new value.

68%
of workers spend time on tasks an AI system could handle
3×
faster: a well-deployed AI agent handles repetitive processes
14d
average time from kickoff to first live automation
0
errors from fatigue or oversight — the system never forgets
  • We bought the tools but nothing actually changed.
  • Our team wastes hours every day on things AI should handle.
  • We tried automating but it broke everything.
  • Our competitors are moving faster than us.
  • We don't know where to start — AI seems complicated and expensive.

What is an
AI agent?

Most people picture a chatbot or simple if/then rules when they hear "AI automation." That's a fraction of what's possible today.

An AI agent is a system that can monitor your processes, understand a situation, decide what to do — and then actually do it inside your tools. On its own. Without human intervention.

It's not magic. It's a correctly assembled workflow that connects AI models with your existing tools and business logic.

01
Trigger

The system catches the event

New email arrives. Customer submits a form. A deadline passes. Stock runs low. The agent sees it instantly.

02
Perceive

It reads and understands

Using LLMs, the agent reads unstructured input — emails, PDFs, forms — extracts key facts and classifies the situation intelligently.

03
Decide

It chooses the right action

The agent applies your business logic — who to route to, what priority, what response to generate. It handles nuance the way a smart employee would.

04
Act

It executes across your tools

Sends emails, updates CRM records, creates Notion tasks, schedules meetings, fires Slack messages. All the steps a human would need to do — in seconds.

05
📊
Learn & Loop

It logs, monitors, improves

Every action is logged. You see what it did and why. Over time the system compounds — more you build, the more work gets absorbed automatically.

Traditional automation vs.
agentic AI systems.

Dimension
Traditional Automation
Agentic AI (Arcnex)
Flexibility
Breaks when inputs change even slightly
Handles edge cases and unexpected inputs intelligently
Logic
Rigid if/then rules with zero nuance
Understands context and applies nuanced reasoning
Maintenance
Someone must update every rule manually
Self-monitoring — flags its own gaps for review
Input types
Structured data only — forms and databases
Reads emails, PDFs, forms, any unstructured input
Scope
One tool, one task — no multi-step reasoning
Multi-step: perceives, reasons, acts across many tools
Decision-making
Alerts humans to make the actual decision
Makes decisions — only escalates what truly needs humans

Three steps.
Real results.

1

Discover what's worth building

We start by understanding how your business actually works — where time is lost, what slows you down, what costs money. We find the 20% of processes that will change everything.

2

Build systems that actually work

Once we know what matters, we move fast. We design and build automation that integrates seamlessly into your existing tools and the way your team already works.

3

Make it stick — and scale

We don't hand off and disappear. We monitor performance, train your team, and optimise until the system runs itself. Then we identify what to automate next.

Systems that replace
the manual work.

AI Workflow Automation

End-to-end automation of your most time-consuming business processes. From data entry to complex multi-step workflows — we build it and it runs itself.

  • Lead qualification & routing pipelines
  • Invoice and document processing
  • Reporting & data aggregation

Custom AI Agents

Intelligent agents that act on your behalf — handling emails, qualifying leads, processing documents, and making decisions 24/7 without human input.

  • Email triage & response drafting
  • Autonomous research & data enrichment
  • Customer support agents

System Integration

Connect your CRM, communication tools, databases and apps into one unified system. Stop switching tabs. Start seeing everything in one place.

  • CRM + email + calendar sync
  • Cross-platform data pipelines
  • Real-time dashboards & alerts
📊

AI Strategy & Consulting

Not sure where to start? We map your entire operation, identify the highest-value automation opportunities, and give you a clear roadmap to follow.

  • Process audit & opportunity mapping
  • ROI analysis per automation
  • Build-vs-buy recommendations

What automation
actually looks like.

E-commerce · Lead Qualification

Manual lead review eating 4+ hours a day

Sales team was reading every contact form by hand, deciding who to follow up with, then manually finding prospects on LinkedIn and routing to the right rep. Slow, inconsistent, exhausting.
The system: AI agent reads each submission, scores the lead on custom criteria, enriches data from LinkedIn, and routes hot leads to the right rep within 90 seconds. Cold leads enter an automated nurture sequence.
4h
saved daily
90s
response time
12d
to deploy
B2B Services · Document Processing

50+ reports a week, built entirely by hand

Operations team manually processed client reports every week — copy source data, paste into template, format, add commentary, send. Took a full day each week. Prone to errors, inconsistent quality.
The system: Automated pipeline reads source data, generates branded reports using AI, fills in insights and commentary, and sends to clients automatically. Team now reviews instead of building from scratch.
80%
time reduction
50+
reports/week automated
0
manual errors
SaaS · Customer Onboarding

New signups falling through the cracks

Every new trial user got the same generic welcome email. No personalisation, no follow-up based on product behaviour. Churn in the first week was high — people weren't activating.
The system: Agent tracks each user's product behaviour. If they haven't completed a key action within 48h, it sends a targeted nudge. High-intent users get a personal outreach from the founder.
activation rate
0
manual follow-ups
8d
to deploy
Professional Services · Proposal Generation

Proposals taking 3–4 hours each to write

Every new client proposal required pulling previous work, customising sections, calculating pricing, and formatting a polished PDF. Time-intensive and inconsistent across the team.
The system: Sales rep fills a short form with client details. Agent pulls relevant case studies, generates tailored proposal sections, applies company branding, outputs a ready-to-send PDF — in under 5 minutes.
95%
time saved per proposal
5min
vs 4 hours before
10d
to deploy

* These are illustrative example workflows based on common business problems — not named client case studies.

Primarily Claude Code and n8n
nothing more.

n8n
OpenAI
Claude AI
Airtable
Slack
Gmail / SMTP
HubSpot
Notion
Supabase
REST APIs
Webhooks
14d
Typical time to first live automation
24/7
Systems run without human input
80%
Average time reduction on automated tasks
100%
Custom built — no generic templates

Small team.
Sharp focus.

Arcnex is a student-founded automation agency. No bloated team, no sales overhead, no account managers who don't understand your stack.

What you get is a founder who builds your system personally — someone obsessed with agentic AI, who studies it daily and moves fast because this is what we love to do.

We work with a small number of clients at a time. That means you get real attention, real speed, and real results — not a ticket in a queue.

DS
Daniel Smuts
Founder, Arcnex · Student & AI Automation Specialist

"I build every system personally — primarily using Claude Code and n8n. That's it. No bloated toolstack, no unnecessary complexity. Just the right tools, applied with precision."

  • You work directly with the founder — no middlemen
  • Fast delivery: most systems live in 7–14 days
  • Fixed pricing — no surprises
  • Post-launch monitoring included

Everything you want
to know, answered.

No. That's exactly why you'd hire us. You describe the problem — "we waste 3 hours every day doing X" — and we figure out whether AI can solve it, how to build it, and how to make it work with your existing tools. You don't need to understand what's happening under the hood.
Most automations are live within 7–14 days of agreeing on what to build. We start with a discovery call, scope the project, build it, test it, and hand it over — plus a walkthrough so your team knows how to use it. More complex multi-agent systems may take 3–4 weeks.
We work with most common business tools: HubSpot, Salesforce, Notion, Airtable, Slack, Gmail, Google Sheets, Calendly, Stripe, Shopify, and hundreds more via API. If it has an API — or even just an email inbox — we can probably automate something with it. Ask us and we'll tell you straight.
Good question. Every system we build has error handling, logging, and human-in-the-loop checkpoints for anything that needs a second set of eyes. AI isn't perfect — so we design for that. High-stakes actions (sending emails, processing payments) are always built with review steps and fallback logic so a mistake never spirals.
Yes. Because we're a lean operation without the overhead of a large agency, our pricing is significantly more accessible than enterprise automation firms. We scope the project upfront and give you a fixed price — no surprises. Get in touch and we'll give you a clear number based on what you need.
We don't disappear after delivery. Every project includes a monitoring period where we watch the system run, catch edge cases, and fix anything not working as expected. We also offer ongoing retainer support if you want us to continue optimising and adding new automations over time.

Let's start with
a free consultation.

Tell us where your business is losing time. We'll show you what's possible — concretely, no empty promises.

What to expect

After submitting the form we'll reach out within 24 hours to schedule a short call (30 min) to walk through your processes and find out how we can help.

⏱️
We reply within 24 hours Business days — usually much sooner.
🌍
Remote-first, worldwide We work with clients globally via video call.
💡
Free consultation The first call is no-commitment and no cost.
💰
Fixed pricing, no surprises You get a clear price before we start.

We reply within 24 hours. No spam, no commitment.

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Thanks for reaching out. We'll be in touch within 24 hours.